TERMS OF REFERENCE
Baseline Survey for the Philanthropy for Development Programme
The Uganda National NGO Forum (UNNGOF) is a National Platform for NGOs. Its mission is to provide a sharing and reflection platform for NGOs to influence governance and development processes in Uganda and enhance their operating environment. UNNGOF envisions an NGO sector that is coherent, respected and well informed in Uganda, actively contributing to citizens’ wellbeing and safeguarding their rights. UNNGOF’s mainstream programming is anchored around three programme areas namely; 1) Civil Society Strengthening, 2) Policy Advocacy and Engagement, and 3) Civic Space and Governance Monitoring.
Philanthropy for Development
With the support of the Dutch Ministry of Foreign Affairs, through an international consortium, the Giving for Change Alliance, UNNGOF is undertaking a 5-year programme, Philanthropy for Development – Community Led development through Community and Domestic Philanthropy.
The Philanthropy for Development programme sets out a bold vision for transforming how “development is done” by focusing specifically on the recognition and importance of domestic resources in increasing local ownership, unlocking agency and strengthening communities’ ability to claim entitlements from different actors. The Programme rolls out through 3 domains:
Central Domain - unlock the collective power of local communities, represented by Civil Society Actors, to express their opinion through community philanthropy; Second Domain – we aim to influence in-country national state and societal actors (government, emerging philanthropists, individual donors) to support the development of community philanthropy by creating favorable conditions to promote the power of local philanthropic giving as a form and driver of social and systems change; and
Second Domain – we aim to influence in-country national state and societal actors (government, emerging philanthropists, individual donors) to support the development of community philanthropy by creating favorable conditions to promote the power of local philanthropic giving as a form and driver of social and systems change.
Third Domain - influence and partner with international development actors to appreciate, support and promote the development of community philanthropy as a central pillar of broader efforts to shift power and resources closer to the ground, to strengthen local ownership of development processes and to amplify the ability of citizens and communities to be heard and to claim rights and entitlements.
As a prerequisite to measure the success of this project, we require a baseline survey. The baseline survey will collect information that will shape project implementation and ultimately contribute to the formation of Communities of Practice (CoPs) that will include UNNGOF partners under the Regional Advocacy Networks (RANs), Strengthening Citizens’ Engagement in Elections(SCENE), Civic Engagement Alliance(CEA) partners, and other frameworks.
Project contextual definition of Community of practice (CoP): These are mostly physical, but also online, spaces to bring together a diverse range of Civil Society Actors (CSAs). The communities can be formed in a specific geographic area or around a specific issue or identity. The Communities of Practice are places for mutual learning and sharing, testing new approaches and ways of working. This learning and sharing is centered around domestic resource mobilization, building local constituencies for social change, strengthening community voices and questions around power dynamics.
1.0 Programme: At a Glance
Philanthropy for Development
Uganda National NGO Forum
01/01/2021 to 31/12/2025
Across Uganda through 14 Regions of Acholi, Lango, West Nile, Sebei, Karamoja, Teso, Bukedi, Bugisu, Buganda, Busoga, Bunyoro, Tooro, Ankole and Kigezi.
Goal: Strong, healthy and protected space for civil society actors that recognizes and harnesses the power of domestic resource mobilization to fulfill citizen aspirations and interests for development.
2.0 Purpose of the baseline survey
The purpose of the baseline study is to establish details for the current situation, the basis of which will be used to measure change or achievements of the project against the indicators of the project results, especially project goal and outcome indicators through an independent evaluation at the end of the project. The baseline data will also be useful in developing relevant practical tools and approaches for ongoing project monitoring, evaluation and learning for strategic decisions and management.
The baseline will also serve the purpose of identifying key advocacy issues for engagement across the 14 traditional regions of Acholi, Lango, West Nile, Sebei, Karamoja, Teso, Bukedi, Bugisu, Buganda, Busoga, Bunyoro, Tooro, Ankole and Kigezi. The findings will inform the formation of the Communities of Practice that the programme will roll out through.
2.1 Overall objective: The overall objective of the survey is to collect baseline data on the current situation of the three (3) domains and how they will enhance domestic resource mobilisation.
2.2 Specific objectives
- To establish the baseline information that serves for before and after comparison with the midterm and final evaluation; including definition of indicators, methods of data collection for monitoring, mid-term and end term evaluation
- To inform the design and planning of project activities, with potential adjustments in project interventions and improvement of the project MEL system
3.1 Survey areas
The consultant will conduct the survey in the project target groups; UNNGOF staff members, Member organizations, Regional Advocacy Networks, CEA partners, SCENE partners, development partners, Government partners at national and sub-national level and Other non-UNNGOF members as well as determine a suitable sample from them. The selected consultant will be required to prepare detailed research methodology in partnership with UNNGOF. The survey methodology will apply both quantitative and qualitative data collection methods.
3.1 Quantitative data collection methods;
The Philanthropy for Development project is intended to have baseline data at goal, outcome and if applicable, output levels. The detailed data sources and methods, and full questionnaires are required from consultant team.
3.2 Qualitative data collection methods:
The qualitative methods will be focus group discussions and key informant interviews with partners. Key partners include; CivSource Uganda, 14 SCENE (Strengthening Citizen Engagement on Elections) partners; 14 Regional Advocacy Networks and other stakeholders. Notably, the data collection methods should observe inclusivity and diversity.
3.3 Priority issues for community of practice (CoP)
The consultant will visit 14 regions and engage with civil society actors to identify and prioritize regional advocacy issues that will inform the formation of CoPs.
3.4 Document Review: The baseline team will use existing literature on philanthropy at national, regional and global level.
3.5 Data analysis and interpretation: Apply relevant statistical data analysis software.
3.6 Scope and focus of the consultancy.
The geographic focus will be in the 14 traditional regions of Uganda that UNNGOF operates. Priority will be given to areas that we have engaged with, under CEA (funded under Dialogue and Dissent), Change the Game Academy, the Citizen Manifesto processes and the SPAN frameworks. This will leverage on existent frameworks. Our target population will be mainly women, youth, PWDs and other minority groups.
3.7 Project indicator Matrix
See Annex for indicator matrix
4.0 Qualifications and Experience
The consultant or firm will ensure that relevant members from the assignment execution team should possess the following experiences, skills and competencies:
- Minimum 10 years’ experience in designing, implementing, managing and coordinating baseline survey/research/assessment/etc.
- The lead researcher and the members of the team should have excellent academic and research background and have proven track record in conducting similar assignment
- Research experience on institutional management, governance, development processes and philanthropy
- Knowledge and experience of using research/survey concept, approaches, tools, techniques, methodologies, sampling, etc.
- Experience in qualitative and quantitative data collection, validation, entry and analysis using statistical software and drafting skills.
4.2 Skills and Competencies:
- Strong analytical skills and overall aspects of designing and conducting surveys
- Excellent communication and facilitation skills as well as fluency in English
- Ability to work collaboratively with multiple individuals and groups
- Demonstrate excellent interpersonal and professional skills in interacting with UNNGOF and different stakeholders of UNNGOF
- Ability to produce high quality work under tight timeframes
- Evidence of having undertaken similar assignments
- Ability to develop high quality research reports in English
5.0 Team Composition:
The Consultant will ensure that all selected team members assigned to the particular assignments allocate the time specified inside the proposal. Moreover, the team leader of the assignment should be present at all major meetings as required by UNNGOF. In the instance when an assigned team member is no longer able to continue her/his role, the Consultant will notify UNNGOF and ensure a proper replacement of the member.
6.0 Key Deliverables
The Consultant will provide the following deliverables:
- An inception report with the detailed work plan, appropriate methodology, sampling, timing, roles and responsibilities of researchers of the particular assignment
- Final tools/instruments of the baseline survey
- Data management plan
- Field team training report
- Electronic files with all raw data
- Draft survey report
- Presentation of the key findings to the stakeholders for validation
- The final baseline report
Note: All deliverables will be submitted in 2 copies; in hardcopy and softcopy in editable form.
7.0 Duration of the Assignment
The consultancy will be completed within 30 days agreeable between UNNGOF and consultant during inception meeting.
8.0 Budget/Payment Procedure
Applicants are expected to submit their financial proposal (inclusive V.A.T) for the entire exercise. Please note that UNNGOF will retain the withholding tax as per government regulations The consultant/consultant firm will be paid in phases upon completion and submission of key deliverables.
9.0 Institutional Arrangements
The assignment will be executed by the Individual Consultant or Consultancy Firm with the collaboration of UNNGOF. The Results Manager/Head of Programmes will work closely with the consultant and will provide regular feedback, guidance, advice and take major decisions associated with the assignment. Likewise, the Programme Coordinator and the M&E Officer will also provide additional technical and programmatic support. The Executive Director will provide overall supervision and guidance during the process of the assignment.
How to Apply
Interested Consultants/Firms are invited to submit the following:
· Full Technical and Financial proposals
· Detailed technical proposal will include proposed methodology indicating the overall process including sampling, quality assurance, time frame, etc. for undertaking the survey
· Clear work plan including outputs/deliverables and detailed time frames
· The financial proposal will include detailed budget containing total costs as per man-day rates, work plan and any other costs anticipated in undertaking process of the assignment
· Detailed CV of the consultant/firm with full description of the profile and experience
· Contact details from at least two independent referees with in-depth and proven knowledge of the applicant’s expertise and relevant work experience
· Sample of 2-3 relevant studies previously produced
· A cover letter outlining the suitability of consultant or consultanCY firm for the assignment, motivation and summarizing relevant experience.
Evaluation and Selection Process
The selection process of the Consultant or Firm will be based on the set of criteria developed by the UNNGOF procurement Committee to evaluate the proposals. The short listed consultant or firm may be asked for a formal presentation prior to the final selection.
Ethical Standards and Intellectual Property
Ownership and copyright of all data, drafts and final products of the assignment will be the sole and exclusive property of UNNGOF and restricted for public use. The consultant or firm will submit all original documents, materials and data to UNNGOF.
UNNGOF reserves the right to accept or reject any or all proposals without any reason whatsoever.
Full Technical and Financial proposals should be sent via email or by registered post to UNNGOF by close of business on 23rd March 2021.
Proposals should be addressed to:
Uganda National NGO Forum (UNNGOF)
Plot 25, Muyenga Tank Hill Road, Kampala.